Wynberg Improvement District

Annual General Meeting 2019
Annual General Meeting 2019

Notice is hereby given of the Annual General Meeting of the Wynberg Improvement District NPC that will take place on the  7th of November 2019 at 11h00 at the premises of HomeChoice (Pty) Ltd, 78 Main Road, Wynberg where the following items will be discussed.

AGENDA

  1. Registration
  2. Welcome & Apologies
    • Membership
      • resignations
      • new members
    • Quorum to constitute a meeting
  3. Previous AGM minutes
    • Approval
    • Matters arising
  1. Chairman’s Report
  2. Feedback on operations 2018-19
  3. Noting of Audited Financial Statements 2018-19
  4. Approval of extension of the 5 year term Business Plan 2020- 2025
  5. Budget
    • Approval of use of additional surplus funds 2019-20
    • Approval of budget 2020-21
    • Approval of use of surplus funds 2020-21
  6. Approval of implementation plan 2020-21
  7. Appointment of auditors
  8. Confirmation of Company secretary
  9. Election of Board Members
  10. General / Q & A
  11. Adjournment

Please note the following:

The present Directors of the Wynberg improvement District and their respective portfolios are:

Name                Current SRA Portfolio

  • Roelou Slabbert  –              Chairperson
  • Ian Hurst              –              Director
  • Tim Jackson         –              Director
  • Roger King            –              Director
  • Pam Farrell           –              Director
  • Angelo Lanfranci –              Director

All property owners are invited to attend. However, only owners registered as members of the company may vote.

– Per clause 11.9.2 of the Memorandum of Incorporation, no member who is in arrears with payment of the additional rate for more than 60 (sixty) days, shall be entitled to vote at an AGM for so long as he is so in arrears except if the member can prove that he is in a dispute or has entered into an appropriate payment arrangement with the City.

– Owners wishing to apply for membership should do so via the website or by email. New membership applications should be received by 31 October 2019 to be approved and accepted at a meeting of the Board of directors of the Wynberg Improvement District NPC prior to the AGM.

– Any member may appoint a Proxy to attend the meeting on his/her behalf.  Forms of Proxy may be downloaded from the website or requested by email. The proxy form must be delivered to the offices of the Company no less than 24 hours prior to the advertised time of the start of the meeting, failing which it shall not be deemed to be valid.

– Enquiries should be addressed as far in advance as possible, by email as above or by letter to the registered office of the company. The Annual Financial Statements can be downloaded from the website.

– Clause 12.1.7 of the MOI states “As required by item 5(1)(b) of Schedule 1 to the Act, at least 1/3 (one third) of the directors shall resign every year at the AGM, but shall be eligible for re-election.” Mr G Flude has resigned.  The following Directors Pamela Farrell and Ian Hurst, as the oldest serving directors, will resign but have made themselves available for re-election as directors. Forms for nomination of directors may be downloaded from the website or be requested by email.

The following documentation is available at the AGM or you may download them below:

Agenda and Notice to members
CoR 36.2 form
Membership list
Clippings of advertisements – 11 October AGM Advert
Minutes of previous AGM
Audited AFS (Full set)
Business Plan 2020- 2025
Implementation Plan 2019-2020
Budget 2019-2020
Proposed Surplus Utilisation 2019-20
– Application for Admission of Membership – Individual
Application for Admission of Membership – Company
Nomination as Director Form
Proxy Form

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